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How To Ensure The Heat Doesn’t Fry Your Server (And Your Profits!)

With the “dog days” of summer upon us, most business owners are looking for ways to keep their company’s sales and profits HOT, while keeping their IT expenses COOL. But if proper attention is not given to your server and network equipment during the summer, all that heat outside can actually bring your company’s growth to a grinding halt and increase your IT expenses significantly.

Excess heat can be a big problem for small to mid-sized business servers, since a server that becomes overheated usually costs more in energy, fails more often and is more likely to crash. For most companies, a server crash can mean hours or days of downtime, unproductive employees, HUGE amounts of stress and thousands of dollars in lost opportunity.

7 Steps Every Business Owner Must Take To Prevent a Heat-Induced Server Crash

Here are a few simple things you can do to prevent your server and network equipment from overheating and crashing this summer:

  1. Tidy up the server room; a neater room will increase airflow.
  2. Keep the doors to the server room closed and seal off the space.
  3. Make sure cold air reaches all the equipment.
  4. Have a redundant A/C unit that is specifically designed for computers.
  5. Buy a rack enclosure where the cooling is built into the bottom of the rack
  6. Keep the temperature at no more than 77 degrees Fahrenheit.
  7. Consider virtualization or cloud computing so that you are generating a lower amount of heat in the first place.

Don’t let the summer heat get you down. Protect your server and computer equipment from frying with our FREE “Beat The Heat” Audit. To schedule your “Beat The Heat” Audit today, give us a call at 716-373-4467 or visit Offer Expires 8/31/15.


Windows 10 debuted last week leaving many excited but also a bit confused about when/if they should upgrade their devices. Most Windows 7 and 8 devices are eligible for a free upgrade to Windows 10 but we’re recommending that our clients wait for a few reasons.

1.You have a whole year to upgrade.

 All users with eligible devices for a free Windows 10 upgrade have one year to transition to the new operating system. This means there is plenty of time to prepare and no need to rush the install. Prior to upgrading users will want to make sure they have a complete backup of their system and that they have allocated time to be away from their computer while the upgrade completes.

2. It won’t be perfect right away.

Microsoft has been testing and demoing Windows 10 for months now, but there are always unforeseen issues that rise to the surface when a new operating system is released. Windows 10.1 is expected to come out in October and by waiting for the first service pack before converting you can let others identify any initial bugs that need to be worked out. Once the operating system is more stable and less work in progress an upgrade to Windows 10 will be ideal for organizations looking to upgrade from Windows 8 and something to consider when purchasing new hardware.

3. All applications and external devices won’t be compatible.

Uptime for critical business applications is crucial for organizations large and small. Before upgrading to Windows 10 it is very important to determine that all necessary applications and programs will run on this new operating system. Databranch can work with your business to determine compatibility for key apps and prepare an upgrade path. It is also important to research and be prepared to install new drivers for external devices like printers. If you do not take this step, there is a chance your previously purchased devices like monitors and printers will no longer work causing pain and unplanned expenses to replace the faulty units.

Databranch is excited to work with our clients to plan future upgrades to Windows 10. As a longstanding Microsoft partner we are looking forward to the benefits this new operating system will bring to our clients but we are advising that for now you wait and take this software launch as an opportunity to look ahead, plan, and prepare for a smooth transition. To speak with one of our consultants, call 716-373-4467, email, or click here to start your Windows 10 upgrade conversation.

Have you upgraded to Windows 10? Share your story in the comments!

In honor of National Small Business Week, we are sharing our top three reasons small business should consider outsourcing their IT. Databranch has been serving small to medium sized businesses throughout Western New York and Northwestern Pennsylvania with their information technology needs since 1985.

1. Worry-Free IT

Small business owners wear many hats and so do their employees. Outsourcing your IT needs allows you to focus on what you do well, running your business. One reason many small businesses don’t prioritize IT is because they don’t have a large enough need to justify hiring a full-time IT staff member. When you work with Databranch to manage your technology infrastructure, you have access to our full engineering team with over 100 years of combined experience and certifications from the leading technology industry vendors. This means that when you have a problem, we fix it and your company’s “computer expert” no longer has to spend their valuable time addressing each user’s computer issues. You also don’t have to worry about your IT guy going on vacation, calling in sick, or managing their time because we always have someone available to address your issue during business hours and our service coordinator allocates just enough time to each engineer to efficiently solve your problems.

2. Predictable Costs

Outsourcing IT allows small businesses to budget for their technology expenses. Clients who have managed service contracts with Databranch know what their monthly fixed cost is and have found that partnering with us is more affordable than hiring an internal IT staff member. When organizations take a proactive approach to IT, there are fewer financial surprises because problems are addressed before they become disasters and hardware refreshes can be budgeted for.

3. Preventative Maintenance and Future Planning

The cornerstone of our managed service plans is proactive maintenance. This includes monitoring and alerts for all covered devices, Windows patching, and monthly server maintenance to optimize performance and maximize uptime. This proactive network monitoring has prevented costly downtime for our clients by identifying imminent operating system or hardware failures and allowing the issue to be addressed before it has impacted the functionality of the production systems. When businesses take a proactive approach to IT they are able to plan for the future instead of just reacting to immediate problems. Databranch helps our managed service clients prepare for the future with Quarterly Business Reviews. During these meetings we review our monthly maintenance reports, discuss any recent services or network changes, and have strategic technology planning conversations with our clients. This is especially beneficial for small businesses who often don’t have an internal technical resource.

Interested in learning more about how Databranch Managed Technical Services can help your small business? Click here to learn more or call our office (716-373-4467) to speak with a Databranch Account Manager.

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