AI Acceptable Use Policy

Artificial intelligence tools such as ChatGPT and Microsoft Copilot continue to evolve rapidly, offering significant opportunities to improve productivity and efficiency.

 

However, as adoption increases, many organizations are facing new security and compliance challenges, particularly around the inadvertent sharing of sensitive company information with public AI platforms.

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To help your organization establish clear expectations for the responsible use of AI, we have prepared an AI Acceptable Use Policy for your review.

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This policy is designed to:

• Establish clear guidelines for which AI tools are approved for business use and which should be avoided.

• Help protect sensitive business information through a straightforward data classification framework that identifies what information is appropriate to share with AI tools.

• Promote the safe and responsible use of AI while encouraging employees to leverage these technologies appropriately.

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Recommended Next Steps:

1. Have your Legal and Human Resources teams review the policy and make any necessary modifications to align with your organization's requirements.

2. Once approved, distribute the policy to all existing employees using your electronic signature platform to acknowledge receipt and understanding.

3. Incorporate the policy into your new employee onboarding process so all future team members review and acknowledge it as part of their orientation.

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If you have any questions, would like assistance implementing the policy, or are interested in discussing a broader AI governance and security strategy, our team would be happy to help. You can reach out to our team by emailing info@databranch.com or calling 716-373-4467 option 6.